Diocesan Administrative Manual

Diocesan Administration Manual - Complete Version (Sept 1, 2016)

Individual Sections

Cover Page
Table of Content
A Message from Bishop Damphousse
The Purpose of this Manual
Part I - General Principles
Part II - Policies
Policy 1  - Civil and Canonical Reality of Parishes
Policy 2  - Diocesan Administration Expenses (DAE)
Policy 3  - Insurance Policies
Policy 4  - Preservation of Title Deed, Contracts, and Other Documents
Policy 5  - Bank Accounts and Procuration
Policy 6  - Banking and the Consilidated Banking System with RBC
Policy 7  - Assistance to Parishes and Surplus Funds
Policy 8  - Assistance to Priest in Need
Policy 9  - Contribution to the Clergy Benefit Fund of the Diocese of Sault Ste. Marie
Policy 10 - Alienation of Temperal Goods
Policy 11 - Cemeteries
Policy 12 - Duties of Administrators
Policy 13 - Responsibilities and Proceedures of the Diocesan Building Committee
Policy 14 - Construction and Renovation of Churches
Policy 15 - Extraordinary (Special) Expenditures
Policy 16 - Contracts
Policy 17 - Inventory of Goods Belonging to the Diocese or Parish
Policy 18 - Financial Reports
Policy 19 - Government Reports to be Completed
Policy 20 - Collections
Policy 21 - Fund-Raising Activities
Policy 22 - Offerings of the Faithful
Policy 23 - Retention of Accounting Records and Parish Envelope Offerings
Policy 24 - Bingo and Other Games of Chance
Policy 25 - Offerings for the Celebration of Masses
Policy 26 - Honorarium for Funeral and Weddings
Policy 27 - Parish Finance Committee Members - Oath
Policy 28 - Change of Parish Priests
Policy 29 - Financing of Sabbaticals
Policy 30 - Payment of Costs for Retreats and Workshops
Policy 31 - Annual Study Week
Policy 32 - Travel Expenses
Policy 33 - Renumeration, Replacements and Room and Board
Policy 34 - Visiting Priests
Policy 35 - Priests Not Assigned to the Parish but Residing in the Rectory
Policy 36 - Last Will and Testatment of Priests and P9ower of Attorney for Property                        and Personal Care
Policy 37 - Procedures to be Observed on the Occasion of the Death of a Priest in a                      Parish
Policy 38 - Permanent Deacons
Policy 39 - Financing the Costs of Studies for Seminarians
Policy 40 - Screening - Serving the People of God
Policy 41 - Employment Contract and Termination of Employees
Polciy 42 - Source Deductions
Policy 43 - Lay Employee Salaries and Benefits
Policy 44 - Clergy Personal Files
Policy 45 - Document Retention
Appendices
Appendix I - CCCB Decree No 38
Appendix II - Review of Parish Accounts and Financial Control Guidelines
Appendix III - Parish Inventory
Appendix IV - Annual Financial Report
Appendix V - Special Collection Dates
Appendix VI - CRA - Keeping Records Guidelines
Appendix VII - Memorandum - Clergy Personal Taxation
Appendix VIII - Celebrated Mass Intention Distribution
Appendix IX - Funeral Guidelines
Appendix X - Travel Reimbursement Rate
Appendix XI - Chart of Renumeration and Deduction - (Jan. 5, 2017)
Appendix XII - Employment Agreement
Appendix XIII - RRSP Contribution
Appendix XIV - Geographical Boundaries