Diocesan Administrative Manual

Diocesan Administration Manual - Complete Version (2023-IV-01)

Individual Sections

Cover Page
Table of Content
A Message from Bishop Thomas Dowd
The Purpose of this Manual
Part I - General Principles
Part II - Policies
Policy 1  - Civil and Canonical Reality of Parishes
Policy 2  - Diocesan Administration Expenses (DAE)
Policy 3  - Insurance Policies
Policy 4  - Preservation of Title Deed, Contracts, and Other Documents
Policy 5  - Bank Accounts and Procuration
Policy 6  - Banking and the Consolidated Banking System with RBC
Policy 7  - Assistance to Parishes and Parishes Surplus Funds
Policy 8  - Assistance to Priest in Need
Policy 9  - Contribution to the Clergy Benefit Fund of the Diocese of Sault Ste. Marie
Policy 10 - Alienation of Temporal Goods
Policy 11 - Cemeteries
Policy 12 - Duties of Administrators
Policy 13 - Responsibilities and Procedures of the Diocesan Building Committee
Policy 14 - Construction and Renovation of Churches
Policy 15 - Extraordinary (Special) Expenditures
Policy 16 - Contracts
Policy 17 - Inventory of Goods Belonging to the Diocese or Parish
Policy 18 - Financial Reports
Policy 19 - Government Reports to be Completed
Policy 20 - Collections
Policy 21 - Fund-Raising Activities
Policy 22 - Offerings of the Faithful
Policy 23 - Retention of Accounting Records and Parish Envelope Offerings
Policy 24 - Bingo and Other Games of Chance
Policy 25 - Offerings for the Celebration of Masses
Policy 26 - Honorarium for Funeral and Weddings
Policy 27 - Parish Finance Committee Members - Oath
Policy 28 - Change of Parish Priests
Policy 29 - Financing of Absences
Policy 30 - Payment of Costs for Retreats and Workshops
Policy 31 - Annual Study Week
Policy 32 - Travel Expenses
Policy 33 - Remuneration, Room & Board, Reimbursements and Replacements (2022-XI-30)
Policy 34 - Visiting Priests
Policy 35 - Priests Not Assigned to the Parish but Residing in the Rectory
Policy 36 - Last Will and Testament of Priests and Power of Attorney for Property and Personal Care
Policy 37 - Procedures to be Observed on the Occasion of the Death of a Priest in a Parish
Policy 38 - Permanent Deacons
Policy 39 - Financing the Costs of Studies for Seminarians
Policy 40 - Screening - Serving the People of God
Policy 41 - Employment Contract and Termination of Employees
Policy 42 - Source Deductions
Policy 43 - Lay Employee Salaries and Benefits
Policy 44 - Clergy Personal Files
Policy 45 - Document Retention
Policy 46 - Facility Usage Agreements
Appendices
Appendix I - CCCB Decree No 38 (2023-IV-01)
Appendix II - Review of Parish Accounts and Financial Control Guidelines
Appendix III - Parish Inventory
Appendix IV - Annual Financial Report
Appendix V - Special Collection Dates
Appendix VI - CRA - Keeping Records Guidelines
Appendix VII - Memorandum - Clergy Personal Taxation
Appendix VIII - Celebrated Mass Intention Distribution
Appendix IX - Funeral Guidelines
Appendix X - Travel Reimbursement Rate (2022-VI-01)
Appendix XI - Chart of Remuneration and Deduction
Appendix XII - Employment Agreement
Appendix XIII - RRSP Contribution
Appendix XIV - Geographical Boundaries
Appendix XV - Cheque Issuing Guidelines
Appendix XVI - Facility Ussage Agreement
Appendix XVII - Election Ontario - Polling Place
Appendix XVIII - Election Canada - Polling Place
                              Additional page for Election Canada related to COVID (July 2021)